Coordinate office services, such as records, departmental finances, personnel issues, and housekeeping, to aid executives. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. Prepare responses to correspondence containing routine inquiries. Schedule and confirm appointments for clients, customers, or supervisors. Maintain scheduling and event calendars. Arrange conference, meeting, or travel reservations for office personnel. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. Make travel arrangements for executives. Open, sort, and distribute incoming correspondence, including faxes and email. Greet visitors and determine whether they should be given access to specific individuals. File and retrieve corporate documents, records, and reports. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. Provide clerical support to other departments.